1. Introduction
Coventry Comets (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, and store your information when you visit our website, contact us, sign up for our newsletter, or make a donation. We process your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who we are
Coventry Comets is a registered charity based in the United Kingdom.
We run the coventrycomets.co.uk website to provide information about our club, teams, events, and community activities.

3. What personal data we collect
We only collect the personal data necessary to communicate with you or provide information you’ve requested.
We may collect:
- First and last name
- Email address
- Optional phone number
- Any message or enquiry you send us
- Newsletter subscription preferences
- Donation details (such as name, email, donation amount, and transaction reference)

4. How we collect your data
We collect personal data when you:
- Complete the contact form on our website
- Subscribe to our monthly newsletter
- Make a donation through our website
- Email us directly at comets@coventrycomets.co.uk
Our website and mailing list are hosted and managed through Wix, which acts as our website and data processor.
You can read Wix’s privacy information here: https://www.wix.com/about/privacy

5. How we use your data
We use your data only for legitimate club purposes, such as:
- Responding to your enquiries or messages
- Sending you newsletters and updates (only if you’ve subscribed)
- Managing your communication preferences
- Processing and acknowledging donations
- Maintaining charity financial and donor records
We do not sell, rent, or share your personal data with third parties.

6. Donations and payment processing
When you make a donation through our website, your payment is processed securely by Wix or its payment service partners.
Coventry Comets does not store or have access to your full payment information.
We receive basic donor details (such as name, email, and donation amount) so that we can acknowledge donations and maintain charity records.
All payment data is handled in accordance with Wix’s privacy policy: https://www.wix.com/about/privacy

7. Legal basis for processing
We process your personal data on the following lawful bases:
- Consent – when you subscribe to our newsletter, make a donation, or ask us to contact you.
- Legitimate interest – when you contact us for information or general club purposes.
You can withdraw consent or opt out at any time (see Section 9).

8. How long we keep your data
We only retain your personal data for as long as necessary to fulfil the purpose it was collected for:
- Contact form messages: up to 12 months
- Newsletter subscriptions: until you unsubscribe or ask us to remove your data
- Donation records: for as long as required by charity and financial record-keeping regulations
We regularly review and securely delete old data.

9. Your rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction or deletion of your data
- Withdraw consent at any time
- Object to processing or request restriction of use
- Lodge a complaint with the Information Commissioner’s Office (ICO)
For more information about your rights, visit: https://ico.org.uk/for-the-public/
To exercise your rights, please contact us at comets@coventrycomets.co.uk.

10. Security of your data
We take appropriate security measures to protect your personal data, including encryption and secure servers managed by Wix.
Only authorised Coventry Comets representatives have access to your personal information.

11. Links to other websites
Our website may include links to other sites (e.g. social media pages).
We are not responsible for the content or privacy practices of those sites, so please review their privacy policies when visiting them.

12. Changes to this policy
We may update this Privacy Policy occasionally to reflect changes in how we operate or in applicable law.
The latest version will always be available on our website at coventrycomets.co.uk/privacy-policy.

13. Contact us
If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
comets@coventrycomets.co.uk